Be the Person Who Connects the Field, Project Manager, and Leadership

WHAT YOU’LL DO

• Help develop, manage, and drive active project schedules
• Maintain project schedules and the company Master Schedule
• Build and maintain one-week and two-week look-ahead schedules
• Coordinate upcoming activities with Project Managers, Superintendents, Field Leads, subcontractors, and vendors
• Identify schedule conflicts, missing information, delays, and sequencing risks
• Confirm completed work before changing dates or reporting progress
• Assist with recovery and resequencing plans when work begins falling behind
• Update affected schedules and tracking systems when decisions or field conditions change

• Coordinate directly with approved subcontractors and vendors
• Confirm manpower, material deliveries, equipment, inspections, access, and logistics
• Track procurement and long-lead materials
• Follow up on outstanding commitments until they are resolved
• Identify missing or unconfirmed delivery dates before they affect production
• Communicate schedule impacts when subcontractor or vendor commitments change

• Work directly with Project Managers, Superintendents, and Field Leads
• Review Daily Project Updates, SiteCam photos, field reports, and meeting notes
• Verify whether documentation supports the reported project status
• Identify incomplete work, missing documentation, and field coordination issues
• Help ensure work is ready before the next subcontractor or trade arrives
• Participate in project walks, planning meetings, and field coordination discussions

• Review drawings, specifications, Bluebeam markups, RFIs, and submittals
• Maintain current project records and tracking systems
• Track RFIs, submittals, procurement items, and project action items
• Support change-order documentation and pricing follow-up
• Assist with billing readiness, punch-list tracking, and closeout documentation
• Compare schedules, field updates, photographs, drawings, and meeting notes to identify conflicting information

• Participate in and help lead structured project-planning meetings
• Document decisions, responsibilities, deadlines, and schedule impacts
• Prepare concise project updates for Project Managers and Leadership
• Clearly state the issue, impact, recommended action, responsible party, and deadline
• Ask direct and specific questions when information is incomplete or inconsistent
• Track open items through completion without repeated reminders
• Escalate risks at the appropriate time after gathering the relevant facts

WHAT THIS ROLE IS NOT

• This is not a clerical or general administrative position
• This is not simply entering information into Smartsheet
• This is not taking meeting notes without owning the follow-up
• This is not forwarding every question to the Project Manager or Leadership
• This is not accepting reports or photographs without reviewing what they actually prove
• This is not a passive support role where someone else identifies and solves every problem

WHAT YOU BRING

• Three or more years of commercial construction experience
• Experience supporting Project Managers, Superintendents, Field Leads, or construction operations teams
• Ability to read construction plans, specifications, and project documentation
• Understanding of commercial construction sequencing and project workflow
• Experience with schedules, look-aheads, procurement, RFIs, submittals, or project controls
• Strong organization, attention to detail, and follow-through
• Ability to manage priorities across multiple active projects
• Clear and professional written and verbal communication
• Comfort communicating directly with field teams, subcontractors, vendors, and Leadership
• Ability to distinguish confirmed facts from assumptions and identify when a decision is required
• A problem-solving mindset and willingness to recommend solutions
• A strong desire to grow into a commercial construction Project Manager role

PREFERRED EXPERIENCE

• Commercial tenant improvements
• Office buildouts and renovations
• Site improvements
• Concrete and structural work
• Stadium, industrial, or specialty construction
• Smartsheet
• Bluebeam
• Procore or comparable construction-management software
• Microsoft 365
• Slack
• Dropbox
• SiteCam or comparable field-documentation systems

WHAT SUCCESS LOOKS LIKE

• Project schedules and look-aheads are current, realistic, and actively used to plan the work
• Subcontractor and vendor commitments are confirmed before they affect production
• Open items have clear owners, deadlines, impacts, and follow-up plans
• Potential delays are identified before they affect field crews, inspections, clients, or later trades
• Project documentation is accurate, current, and consistent
• Project Managers and Leadership receive concise, decision-ready updates
• Field and office teams are working from the same current information
• Problems are identified early and followed through to resolution
• Project Managers and Superintendents can rely on you
• Projects move forward because you are helping drive them

HARD REQUIREMENT

CAREER PATH